Privacy Policy  

The Chartered Institute of Marketing Benevolent Fund (CIM Benevolent Fund) is committed to protecting your privacy and managing your personal data in accordance with the UK General Data Protection Regulations (UK GDPR). We are also subject to the EU General Data Protection Regulation (EU GDPR) in relation to the services we offer to our members and other individuals in the European Economic Area (EEA). This Privacy Policy aims to be clear, concise and transparent about how we collect, store and use your personal data. It also explains your rights in relation to your personal data and how to contact us or supervisory authorities in the event you have a complaint.

Who we are:

CIM Benevolent Fund is a charity registered in England and Wales (Registered Charity Number 235584) and its registered address is: Moor Hall, Cookham, Maidenhead, Berkshire, SL6 9QH, UK.

The Data Controller is The Chartered Institute of Marketing Benevolent Fund. If you have any questions about this Privacy Policy, you can get in contact by writing to:

Secretary of CIM Benevolent Fund,

Moor Hall,

Cookham, Maidenhead,

Berkshire,

SL6 9QH,

UK.

Email: help@cimbf.co.uk 

Personal Data we collect about you:

• Your contact details and information required to validate your identity. This means your name, address, telephone number, date of birth, email address, credentials required to validate your identity and your communications with us.
• Details of applications you make, and the support provided to you.
• Your payment and financial information including your bank and savings account details, to make a payment to you, be it regular or one-off, and to check you are entitled to claim.
• Your communications with us. We will keep records of our communications with you, including e-mails, letters and phone conversations. We also log the information you provide us with such as any settings or communication preferences you ask us to support.

How your personal data is collected:

Personal data submitted to us via the website, by email, over the telephone, or by any other means will be used for the purposes specified in this Privacy Policy.

How and why, we use your personal data:

We may process your personal data for the reasons detailed below:

• to process and assess your grant application.
• to report on the status of your grant application.
• to provide services or information that you have requested
• to monitor and evaluate our services
• to prevent and detect fraud against you or us
• to train our people and suppliers to provide you with financial support

Legal Justification:

Under data protection law, we can only use your personal data if we have a proper reason, eg:

• Where you have given consent.
• As necessary in the pursuit of the legitimate interests of the CIM Benevolent Fund or those of a third party, in this case, to acquire the information necessary to process grant applications and implement grant disbursements.
• For compliance with our legal and regulatory obligations, in this case to provide full and accurate information to the Charity Commission.

Special Category personal data

CIM Benevolent Fund processes special category data in order to carry out its voluntary service for the benefit of our members and others as specified in our trust deed. This may include physical or mental health details, racial or ethnic origin religious or other beliefs of a similar nature. Additional protections apply to this type of personal data under data protection law. 

Where we process special category personal data, we will also ensure we are permitted to do so under data protection laws, eg:

• we have your explicit consent;
• the processing is necessary to protect your (or someone else’s) vital interests where you are physically or legally incapable of giving consent; or
• the processing is necessary to establish, exercise or defend legal claims.

Security of your personal data:

CIM Benevolent Fund respects your data and has taken appropriate technical and organisational measures to ensure we have mitigated against such risks as loss or unauthorised access, destruction, misuse, modification or disclosure of data.

Disclosures:

We may disclose personal data about you to any of our employees, Trustees, officers, agents, partners, suppliers or subcontractors insofar as is reasonably necessary for the purposes set out in this Privacy Policy. We will only share your data with third parties for the purposes of delivering our services, fulfilling any contracts we enter into with you, where required by Law or to enforce our legal rights.

Where necessary, and with your consent, we may also share your personal data with:

► Family, associates or representatives of the person whose data we are processing.

► Current and past employers.

► Healthcare, social and welfare organisations.

► Financial organisations.

► Local and Central Government.

► Other voluntary and charitable organisations.

CIM Benevolent Fund will not disclose your details to third parties except as provided for in this Privacy Policy.

Service providers:

We share your personal data with various providers who will act as data processors only when necessary to deliver our services and run our CIM Benevolent Fund. These include:

► Telephone and email providers.

► Payment processing providers.

► IT service providers.

► Hosting providers.

Verification requests:

CIM Benevolent Fund reserves the right to share your personal data with the Chartered Institute of Marketing for the purposes of verifying membership status and history. CIM Benevolent Fund may sometimes receive verification requests from other third-party contacts. CIM Benevolent Fund will only confirm the status of your application if a consent form, signed by you, accompanies the request.

Transfer of your personal data outside the UK and European Economic Area (EEA):

If you are a member of a non-EEA CIM Region, personal data that CIM Benevolent Fund collects may be transferred to that Region for the purposes set out in this Privacy Policy.

Non-EEA Regions may not have data protection laws in force equivalent to those within the EEA. CIM Benevolent Fund will nevertheless take steps to ensure that personal data transferred is transferred in compliance with applicable UK and EU laws.

Outside of the circumstances described above, we will not transfer your personal data to any country outside the EEA.

How we retain your data:

We will keep hold of your data for a maximum of seven years. The length of time we retain it will depend on any legal obligations we have (such as tax recording purposes), the nature of any funding relationship we have in place with you, the existence of your consent or our legitimate interests as a charity.

Your rights:

Subject to certain limitations, you may also have the right to:

► Request access to your personal data.

► Request that we rectify or erase your personal data.

► Restrict our processing if you have concerns over your data's accuracy, deletion or fair and lawful use.

► Withdraw consent to the use of your personal data.

► Receive your personal data in a portable, commonly used, machine-readable format to transfer to another third party. However, in some circumstances we may be unable to provide you with some or all of your personal data, for example, if it compromises the confidentiality of a third party.

► Object to our processing of your personal data.

Concerns and complaints:

If you have any questions about the collection, storage or processing of your data, you are encouraged in the first instance to contact:

Secretary of CIM Benevolent Fund,

Moor Hall,

Cookham, Maidenhead, Berkshire, SL6 9QH, UK.

Email: help@cimbf.co.uk

Tel: +44 (0)1628 427500

You also have the right to lodge a complaint with a supervisory authority. In the UK, this is the Information Commissioner's Office (ICO).

Contact details for the ICO are available on their website:

https://ico.org.uk/global/contact-us

Please read this cookie policy carefully as it contains important information on who we are and how we use cookies on our website. This policy should be read together with our https://www.cimbf.co.uk/privacy which sets out how and why we collect, store, use and share personal information generally, as well as your rights in relation to your personal information and details of how to contact us and supervisory authorities if you have a complaint.

Who we are

This website is operated by Chartered Institute of Marketing Benevolent Fund. We are and independent charitable trust and for more information see https://www.cimbf.co.uk/#ABOUT .

Our website

This cookie policy only relates to your use of our website https://www.cimbf.co.uk .

Cookies

A cookie is a small text file which is placed onto your device (eg computer, smartphone or other electronic device) when you use our website. We use cookies on our website. These help us recognise you and your device and store some information about your preferences or past actions.

For example, we may monitor how many times you visit the website, which pages you go to, traffic data, location data and the originating domain name of your internet service provider. This information helps us to build a profile of our users. Some of this data will be aggregated or statistical, which means that we will not be able to identify you individually.

For further information on our use of cookies, including a detailed list of your information which we and others may collect through cookies, please see below.

For further information on cookies generally, including how to control and manage them, visit the guidance on cookies published by the UK Information Commissioner’s Office, www.aboutcookies.org or www.allaboutcookies.org.

Consent to use cookies and changing settings

We will ask for your consent to place cookies or other similar technologies on your device, except where they are essential for us to provide you with a service that you have requested (eg for the operation of this website including fonts and cookie management).

You can withdraw any consent to the use of cookies or manage any other cookie preferences by using our cookie preference management at the bottom of this page. You can then toggle on or off the cookies based on your preferences. It may be necessary to refresh the page for the updated settings to take effect.

Our use of cookies

The table below provides more information about the cookies we use and why: